ID Card Maker for Schools, Offices and Events
Design a proper CR80 ID card with photo, logo and QR code, or paste a class list and get every card at once, laid out 10 to an A4 sheet with crop marks and matching backs.
- 100% free
- No sign-up
- Runs in your browser
- Updated October 2026
1Card type and organisation
Standard CR80 card size: 85.6 × 54 mm, the size of an ATM card.
2Card holder
Paste rows from Excel or Google Sheets (or a CSV file). The first row must be the column names. Columns we read: .
Each photo is matched to the row whose photo column has the same file name (for example 1023.jpg). Without a photo column, photos are used in row order.
3Code and back side
The QR holds the name, ID number, organisation and phone as plain text.
4Design
Sample card. Tap any option or type to make your own.
The sheet has 10 cards per A4 page. Each back page follows its front page, mirrored so the backs line up when you print double-sided. Print at 100% (actual size).
For schools, colleges, companies and organisers issuing ID cards to their own students, staff and guests. Do not copy government ID cards. Names, photos and rows stay in this browser; nothing is uploaded.
ID cards for your school, office or event, without a print shop's software
A school starting a new session needs a card for every student. A small factory wants staff to wear identity cards at the gate. A coaching centre, hospital, NGO or event organiser needs passes for volunteers and guests. Usually that means sending photos and lists to a print shop and waiting. This ID card maker lets you design the card yourself, make one card or a few hundred, and print them on A4 sheets ready to cut, laminate or put in card holders.
It is meant for organisations issuing ID cards to their own students, staff and guests. It is not for copying government ID cards such as Aadhaar, PAN or voter ID.
How to make an ID card
- Pick the card type: school, college, employee or event pass. Each one sets sensible fields (admission number and class for schools, designation and department for employees, role for events).
- Choose portrait or landscape. Portrait cards hang from a lanyard; landscape cards fit in a wallet. Both are the standard 85.6 × 54 mm.
- Add your organisation: name, an address or affiliation line, the card title and your logo.
- Fill in the card holder and add a photo. Drag to centre the face, zoom if needed, and tap "Make background white" if the photo was taken against a busy wall.
- Choose a code and the back. A QR code (with the person's details or your own verification link) or a barcode of the ID number goes on the front. The back has numbered instructions, an emergency number, a return address and the signature of the principal or authorised signatory.
- Download. The A4 print sheet (PDF) for printing, a PNG of the front and back, or, for many cards, a ZIP with every card as a separate image.
Many cards at once from a spreadsheet
Keep your list in Excel or Google Sheets with one row per person and a header row such as Name, Adm. No., Class, Section, Father's Name, D.O.B., Blood Group, Phone, Address, Session, Photo. Copy the cells and paste them into the "Many cards" box; tab-separated rows from a spreadsheet and comma-separated CSV files both work. Tap "Fill sample rows" to see the exact column names for your card type.
For photos, name each file after the student's admission number (for example 1023.jpg) and put that file name in the Photo column. Then select all the photos together. If there is no Photo column, the photos are used in the same order as the rows. Use the arrows under the preview to check every card before printing.
Printing on A4 sheets
| Card layout | A4 sheet | Cards per sheet |
|---|---|---|
| Landscape card | Portrait A4, 2 columns × 5 rows | 10 |
| Portrait card | Landscape A4, 5 columns × 2 rows | 10 |
Cards are placed with a 3 mm gap and crop marks in the margins, so you can cut with a paper trimmer or scissors. Turn on "Thin cut line around each card" if you prefer cutting along a line. When the back side is on, every page of fronts is followed by a page of backs, mirrored left to right so that each back lands behind its own front when you print double-sided.
Tips for a good print:
- Print at 100% / actual size. "Fit to page" shrinks the cards and they will no longer be 85.6 × 54 mm.
- Print one test sheet first and hold it up to the light to check that fronts and backs line up. If your printer shifts the back, print backs separately and feed the sheet in again.
- Thick paper (200–300 gsm) or photo paper followed by lamination gives a sturdy card. Standard card holders and pouches are made for the CR80 size.
What to put on the card
Keep the front for what a guard, teacher or receptionist needs at a glance: photo, name, ID number, class or department, blood group and validity. Put longer details, such as the address, emergency contact and instructions, on the back. Show phone numbers and addresses only where they are useful, because a lost card can be picked up by anyone.
The QR code holds plain text (name, ID number, organisation and phone) unless you type your own link, such as a verification page on your website. The barcode encodes the ID number in Code 128, which most library and attendance scanners read.
Choosing a template
Colour band and Wave put the organisation name in a coloured header, which is easy to recognise from a distance. Side stripe keeps the card mostly white with a coloured edge. Minimal uses thin lines and suits offices. Bold fills the card with a two-colour gradient and a white panel for the details, a popular look for events. Pick colours from your logo or uniform so the cards feel like part of your organisation.
Private and free
The tool runs entirely in your browser. Student lists, staff details and photos are never uploaded, and the white-background step uses a small model that runs on your own device. There is no sign-up and no watermark. Your design and rows are saved on this device for next time; photos are not.
For other printing jobs, try the passport size photo maker, the visiting card maker or the stamp maker for the principal's seal.
ID card makers
Frequently asked questions
What is the standard size of an ID card?
Most ID cards, like ATM and PVC cards, use the ID-1 size from ISO/IEC 7810, often called CR80: 85.60 × 53.98 mm. This tool makes every card at that size, in portrait (for lanyards) or landscape (for wallets).
How do I print ID cards on A4 paper?
Download the A4 print sheet. It places 10 cards on each page with crop marks, and each page of backs follows its page of fronts. Print at 100% (actual size), not 'fit to page', then cut along the marks.
Can I make ID cards for a whole class at once?
Yes. Open 'Many cards (CSV)', paste rows from Excel or Google Sheets with a header row, and choose all the photos together. Photos are matched to rows by the file name in the Photo column, or used in row order.
How do I make the photo background white?
After choosing a photo, tap 'Make background white'. A small person-detection model runs on your device, so the photo is not uploaded. It works best on clear head-and-shoulder photos.
What should a school ID card contain?
Usually the school name and logo, the student's photo and name, admission number, class and section, father's name, date of birth, blood group, phone, address and the session, with the principal's signature and the school's address on the back.
Will the back side line up when I print double-sided?
The back pages are mirrored so each back lands behind its front. With A4 portrait sheets choose 'flip on long edge'; with landscape sheets choose 'flip on short edge'. Printers differ slightly, so do one test sheet first.
Is the student data uploaded anywhere?
No. Names, photos and spreadsheet rows stay in your browser. The form is saved on this device so you can come back later; photos are not saved.