Payment Voucher Generator
Record every payment your business, school or site office makes: a numbered voucher with particulars, total in figures and words, how it was paid, and signatures, 2 to an A4 page.
- 100% free
- No sign-up
- Runs in your browser
- Updated October 2026
1Voucher type
Which voucher? Make Labels2Business or office
Images stay on this device and are not saved after a reload.
3Payment details
One per line: what the money was for, then the amount (up to 8 lines).
Total and amount in words appear here.
4Number and layout
No login and no watermark. Everything stays in your browser. Keep each signed voucher with its bill or receipt for your accounts.
A voucher for every rupee that goes out
Every business pays out money that has no proper bill behind it: daily wages at a construction site, an advance to a supervisor, auto fare, tea and snacks for a meeting, a plumber who doesn't give receipts. Accountants handle these with a payment voucher: a numbered slip that records who was paid, how much, for what, how it was paid and who approved it, signed by the person who took the money. At the end of the month the vouchers explain every entry in the cash book.
This generator makes four kinds:
- Payment voucher: for any payment, by cash, UPI, bank transfer, cheque or demand draft, with the reference number.
- Cash voucher: for cash payments only.
- Debit voucher: the same record, headed with the account it is debited to, such as "Site expenses A/c" or "Staff welfare A/c".
- Petty cash voucher: for small payments from the office petty cash box.
Make a filled voucher from the form, or print a blank, pre-numbered voucher pad (PV-001, PV-002 and onwards) with lines to fill in by hand. Two vouchers fit on an A4 sheet, or choose one or three. Labels can be in English or Hindi.
How to use the payment voucher generator
- Choose the voucher type, a filled voucher or a blank pad, and English or Hindi labels.
- Business or office. Your name, address, phone and GSTIN or PAN. Add a logo if you like.
- Payment details. Who was paid, the debit account if you use one, the date, and the particulars, one per line with the amount, for example "Cement bags (20 x 380): 7600". The total and the amount in words appear as you type. Choose how it was paid and add the UTR, UPI reference or cheque number, a short narration, and the names of the person who prepared and approved it.
- Number and layout. Set the voucher number (or the first number for a pad), vouchers per page, a design and colour, and which signature boxes to show: prepared by, checked by, approved by and the receiver's signature, with an optional revenue stamp box.
- Download. PDF, print, a PNG of the page, or an Excel or Word file to edit later. The Excel file adds the particulars with a SUM formula.
What a payment voucher contains
| Field | Why it matters |
|---|---|
| Voucher number and date | Each payment gets its own number, in sequence, so none goes missing from the books |
| Paid to | The person or firm who received the money |
| Debit account | The account head the accountant posts it to |
| Particulars and amounts | What each part of the payment was for |
| Total in figures and words | Words make the total hard to alter; written the Indian way (lakh, thousand) |
| Paid by | Cash, cheque, UPI or bank transfer, with the reference number to match the bank statement |
| Signatures | Prepared by, checked by and approved by show internal control; the receiver's signature is the proof of payment |
Voucher or receipt?
The two are mirror images. A receipt is issued by the person who receives money and given to the payer. A payment voucher is prepared by the payer for its own books, and the receiver signs it. When the payee gives you a bill or receipt, staple it to the voucher. When they don't, as with daily-wage workers or small local services, the signed voucher is often the only record you have, so fill it in carefully and get the signature at the time of payment. If you are the one receiving money, use our receipt maker instead.
Cash payments and income tax
The Income Tax Department lists limits on cash transactions on its page on limits on cash transactions. One that affects vouchers: a business generally cannot claim an expense paid in cash when payments to one person in a day are above ₹10,000, apart from specific exceptions. The tool shows a warning when a cash voucher's total crosses ₹10,000, so you can split the payment by mode or pay by cheque, UPI or bank transfer. Ask your accountant how the rule applies to your business.
Running a petty cash box with vouchers
- Start the box with a fixed amount, say ₹5,000, and note it in the cash book.
- For every payment from the box, fill a petty cash voucher and get it signed by the person who took the money. Attach any bill.
- At any time, cash in the box plus the total of the vouchers should equal the starting amount.
- When the cash runs low, total the vouchers, get them approved, and top the box back up by that amount. The vouchers go to the accountant.
Tips and common mistakes
- Never reuse a number. If you spoil a voucher, write "Cancelled" on it and keep it in the file.
- Fill in the words. The amount in words should match the figures; the tool writes it for you.
- Get the receiver's signature on the day. A voucher signed weeks later is weak evidence.
- Revenue stamp. Some offices fix a revenue stamp where the receiver signs for larger cash amounts, under the stamp law that applies to them. The tool only adds an optional box; check the rule in your case.
- GST businesses. A voucher records the payment; it isn't a tax invoice. When you buy from a registered supplier, ask for their GST invoice. If you need to issue invoices yourself, use the GST invoice generator.
Need the amount in words for a cheque? Try amount in words. Paying staff? The salary slip generator makes monthly pay slips.
Voucher formats
Frequently asked questions
What is a payment voucher?
An internal record a business makes when it pays money out: who was paid, how much, for what, how it was paid, and who prepared and approved it. The person who receives the money signs it. Your accountant enters it in the books from the voucher.
What is the difference between a voucher and a receipt?
A receipt is given by the person who receives money, to the person who paid. A payment voucher is made by the payer for its own records, and the receiver signs it to acknowledge the money. Keep any bill or receipt the payee gives you stapled to the voucher.
What is a debit voucher?
Another name for a payment voucher, used because the payment is debited to an expense or party account, such as 'Site expenses A/c' or 'Travel A/c'. The tool prints the debit account head on the voucher if you enter it.
What is a petty cash voucher?
A voucher for small cash expenses paid from the office petty cash box: courier, tea and snacks, auto fare, small repairs. The cashier fills one for each payment, and the vouchers are totalled when the petty cash is topped up.
Can I print a blank voucher pad?
Yes. Choose 'Blank numbered voucher pad', set the first number and how many you need, and print 2 or 3 per A4 sheet. Each voucher has blank lines, a ruled particulars table and signature boxes.
Can the voucher labels be in Hindi?
Yes. Choose हिन्दी under Labels: the voucher shows भुगतान वाउचर, विवरण, राशि, कुल and the amount in Hindi words. The particulars can be typed in English or Hindi.
Is there a limit on cash payments?
For income tax, a business generally cannot claim an expense paid in cash when payments to one person in a day are above ₹10,000 (there are exceptions). The tool warns you when a cash voucher crosses that amount; ask your accountant about your case.