Leave Application Generator

By the MuftTools teamUpdated October 2026How we check

Write a leave application in a minute

A leave application is a short, polite letter asking for permission to be away from school, college or work for a few days, and saying why. Most people only need one now and then, so the format is easy to forget: who it goes to, where the date sits, what the subject line says, and how to close it.

This tool writes the whole letter for you. Pick who it is for (school, college or office) and the reason, fill in a few details, and the letter appears on an A4 page as you type. It works in English and in Hindi, and you can download it as a PDF, a Word file or plain text to paste into an email or WhatsApp.

It suits students writing to the principal or class teacher, parents writing for their child, college students writing to the head of department, and employees writing to a manager or HR. There are 13 ready letters: sick leave, a family function, urgent work, half day and a letter for days already missed (school); medical and personal leave (college); and sick, casual, wedding or function, emergency, half-day and extension-of-leave letters (office).

How to use the leave application generator

1. Choose the letter. Tap School, College or Office, then the kind of leave. Choose English or हिन्दी (Hindi).
2. Who it is for. For school, pick the principal, class teacher or headmaster, and type the school name and city. For office, add the manager's name and designation and the company name.
3. Leave details. Enter the first day and, for more than one day, the last day. The tool counts the days (both days included) and writes "from 15 October 2026 to 17 October 2026 (3 days)". Leave the last day empty for a single day.
4. Your details. For school letters, say whether a student or a parent is writing. A parent letter changes the wording to "my son" or "my daughter" and adds "Parent of …" under the signature. For Hindi, choose male or female so the verbs come out right (रहा / रही, शिष्य / शिष्या).
5. Check the preview. Yellow boxes in the letter are details still missing; tap one to jump to its field. To change a sentence, open Change the wording yourself and edit the text.
6. Download or send. Download the PDF or Word file, copy the text, or use Email to open your email app with the subject and letter filled in.

The usual format of a leave application

Schools, colleges and offices in India mostly follow the same block format. Each part sits on its own lines, with a blank line in between:

Part	Example
Receiver	To The Principal Kendriya Vidyalaya No. 2 Bhopal
Date	Date: 15 October 2026
Subject	Subject: Application for sick leave
Salutation	Respected Sir, / Respected Madam, (school) · Dear Ms. Rao, (office)
Body	Who you are, why you need leave, the dates, a request to grant it
Closing	Thanking you, Yours obediently (student) · Yours faithfully (parent) · Yours sincerely (office)
Signature	Name, class and roll number, or designation and employee ID

A Hindi application follows the same order: सेवा में, the receiver, दिनांक, विषय, आदरणीय महोदय, the body starting with सविनय निवेदन है कि, then धन्यवाद and आपका आज्ञाकारी शिष्य / आपकी आज्ञाकारी शिष्या or भवदीय / भवदीया. If you need only Hindi, the leave application in Hindi page opens with Hindi already selected.

What to put in the letter

• Exact dates. Write the first and last day of leave, not "a few days". For half a day, give the time you need to leave.
• A short, true reason. "High fever", "my elder sister's wedding in Jaipur" or "an urgent family matter" is enough. You don't need to share private medical details.
• Proof, if you have it. For sick leave, say whether a medical certificate is attached or will follow. Many schools and offices ask for one for longer illness, but the rule is set by your own school or employer.
• Who covers your work. In office letters, naming a colleague who will handle urgent work and a phone number where you can be reached makes approval easier.
• How you will catch up. Students can say they will complete the missed classwork; it is a small line that teachers appreciate.

School, college and office: what changes

A school letter goes to the principal or class teacher and is often written by a parent for younger children; see leave application for school for the student and parent versions side by side. College letters usually go to the principal or head of department and carry your course and enrolment number. Office letters are less formal in tone, go to your manager or HR, and are usually sent by email or entered in the company's leave system; check your company's leave policy for how many casual, sick and earned leaves you have, because each employer sets its own. There are separate pages for sick leave applications and leave applications for office.

Common mistakes

• Forgetting the date of the letter or mixing up the leave dates.
• A subject line that doesn't say what you want. "Application for sick leave" is clearer than "Leave".
• Signing off a school letter as "Yours lovingly" or an office letter as "Yours obediently". Use the closings in the table above.
• Applying after you return without explaining why you could not inform earlier. The Was absent letter includes a short apology for this.
• Sending a long, emotional letter. Three short paragraphs are enough.

Your details stay on your phone

Everything happens in your browser. The tool does not upload your letter, and there is no sign-up or watermark. Your last letter is remembered on this device so you can come back to it, and Save draft keeps up to 12 drafts. A signature image, if you add one, is used for the PDF only and is never saved.

Need something else for school? The school application generator writes letters for a transfer certificate, fee concession, bonafide certificate and more. Leaving a job instead? Try the resignation letter generator.

Leave applications for common needs

• Sick leave application
• Leave application for school
• Leave application for office
• Leave application in Hindi