Affidavit Format Generator

By the MuftTools teamUpdated October 2026How we checkSources: Notaries Act, 1952 (India Code), PIB: self-certification in place of affidavits (1 Aug 2014), DARPG: abolition of affidavits and promotion of self-certification, e-Gazette of India (Part IV carries change-of-name notices)

Affidavit drafts for everyday needs

An affidavit is a written statement of facts that you swear or affirm is true, in front of a person allowed to take oaths. Indian offices ask for one all the time: a passport office for a name change, a college for a gap year, a gas agency or school for proof of address, a revenue office for income, a bank or board for a lost marksheet. Most people end up copying a format from a typist or a website and retyping it with their own details.

This tool gives you 11 common formats. Fill in your details once and the draft appears on an A4 page, laid out the way notaries expect: a blank area at the top for the stamp paper, your details as the deponent, numbered paragraphs, "DEPONENT", a verification with place and date, and a "Before me" block for the notary or oath commissioner. Download it as a PDF or Word file, or print it straight away.

Formats included

Format	Typical use
Name change	After marriage, divorce or for personal reasons; often the first step before a newspaper notice and gazette publication
One and the same person	When your name is spelt differently in two documents (for example "R. K. Gupta" and "Ramesh Kumar Gupta")
Address / residence proof	For a connection, admission or other service where you lack an address document
Income	Supporting document for scholarships, fee concessions and schemes
Date of birth	When the birth was not registered, or a document shows a wrong date
Education gap (gap year)	Admission or counselling after a break in studies
Lost documents	Applying for a duplicate marksheet, certificate, RC or passbook
Self-declaration	Your own statements on plain paper, where a sworn affidavit is not needed
Marriage (joint)	Husband and wife declaring their marriage, with an optional joint photograph
Unmarried / single status	Never married, divorced or widowed
Vehicle sale	Recording when you sold and handed over a vehicle, until the registration is transferred

How to use it

1. Choose the format and the language: English or हिन्दी.
2. Fill in the deponent's details: your full name, son/daughter/wife/husband of, age, occupation (optional) and address. Add only the last 4 digits of your Aadhaar if you want it shown; the draft prints it as XXXX XXXX 1234.
3. Add the facts the format asks for, such as your old and new names, the gap period and reason, or the document you lost. Optional paragraphs are left out when you leave a field empty, and the paragraphs renumber themselves. The verification always says "paragraphs 1 to N" with the right N.
4. Set the place, date and stamp-paper space. Measure the printed area on your stamp paper and choose 6, 10 or 14 cm, or "None" for plain paper or a separate e-stamp certificate.
5. Read every line. Use "Change the wording yourself" if something isn't exactly right for you. An affidavit must be true in every detail.
6. Print, then sign before the notary. Download the PDF and print it on the stamp paper at actual size (no "fit to page"). Don't sign in advance: sign in front of the notary or oath commissioner, who checks your ID.

The parts of an affidavit

• Title: "AFFIDAVIT" (or "शपथ पत्र" in Hindi).
• Deponent's details: the person making the statement. "I, Ramesh Kumar Gupta, son of Suresh Chand Gupta, aged about 34 years, resident of …, do hereby solemnly affirm and declare as under".
• Numbered paragraphs, each starting with "That". Keep each to one fact.
• Purpose: the last paragraph says what the affidavit is for, if you add it.
• Verification: confirms that the paragraphs are true to your knowledge and belief and that nothing material has been hidden, with the place and date.
• Notary or oath commissioner: under section 8 of the Notaries Act, 1952, a notary may administer an oath to, or take an affidavit from, any person. They sign, add their seal and record the entry.

Stamp paper, notarisation and special formats

Affidavits are usually printed on non-judicial stamp paper or with an e-stamp certificate. The value depends on your state's stamp law and on the purpose, and states revise their rates, so this tool doesn't print a value. Ask the office you are submitting to, or your notary, which value they need. Some offices accept a self-attested declaration on plain paper instead: in 2014 the government asked all ministries and state governments to allow self-certification in place of affidavits where the law permits, and the Department of Administrative Reforms keeps a record of this. Where an office still asks for an affidavit, give it one.

Some authorities publish their own format, for example counselling bodies for gap certificates, passport offices for name and marriage declarations, and transport offices for vehicle transfers. If the office gives you a format, follow it word for word; this tool is for the common cases where they don't.

For a name change, the affidavit is usually followed by a notice in newspapers and publication in the Gazette. Change-of-name notices appear in Part IV of the Gazette of India; states have their own gazettes too. Check what your passport office, bank or employer asks for.

Mistakes to avoid

• Writing anything you are not sure of. A false statement on oath is an offence, so leave out what you can't swear to.
• Spelling your name or your father's name differently from your ID. Copy it exactly.
• Signing before you reach the notary. Sign only in their presence, on every page if they ask.
• Printing on the stamp area. Leave enough blank space, and do a test print on plain paper first.
• Using an affidavit where the office needs a certificate issued by an authority, such as an income or caste certificate from the revenue department. An affidavit is often a supporting document, not a replacement.

This is a draft format, not legal advice. For anything complex, such as property, court matters or a dispute, talk to a lawyer. Everything you type stays in your browser: nothing is uploaded, and there is no sign-up or watermark. For letters to a police station or a company, try the complaint letter generator, and to let someone act for you, the authority letter generator.

Popular affidavit formats

• Name change affidavit
• Gap certificate affidavit