Donation Receipt Format for Trusts, NGOs and Temples
Give every donor a neat, numbered receipt with the amount in words and their PAN, and, if your organisation is approved, the income-tax approval details that match Form No. 114.
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- Updated October 2026
1Receipt type
What was received? Make2Received by
Only if the organisation holds a valid approval for donations (section 133(1)(b)(ii) read with section 354 of the Income-tax Act, 2025; earlier section 80G). Copy the details exactly from its approval order.
Or sign the printed receipt by hand.
3Payment details
Amount in words appears here.
4Number and layout
No login and no watermark. Everything stays in your browser. A receipt is the receiver's own acknowledgement: only the person or organisation that actually received the money should sign and issue it.
A donation receipt that donors and accountants can both use
Trusts, societies, temples, gurudwaras, mosques, churches, schools and NGOs receive gifts every day: a few hundred rupees at the counter, a cheque for a building fund, a UPI transfer after a social media appeal. Each donor deserves a receipt that says clearly who gave how much, when, how and for what. The tool above is set up for donation receipts: it asks for the donor's ID, the type of donation and, only if you switch it on, your organisation's income-tax approval details.
Fields on this donation receipt format
| On the receipt | Where it comes from |
|---|---|
| Organisation's name, address and PAN | Your registration documents |
| Receipt number and date | Your own series, for example DR-2026-0001 |
| Donor's name and address, with PIN code | The donor |
| Donor's PAN (or passport, voter ID or foreign tax ID) | The donor; these are the IDs Form No. 114 uses |
| Amount in figures and words, mode and reference | The payment |
| Type of donation | Voluntary contribution, corpus donation, specific grant or others |
| URN, date of issue and validity | Your approval order, only if you have one |
| Signature of an authorised person | Trustee, secretary or treasurer |
The income-tax part, in plain words
Since 1 April 2026, the deduction donors know as "80G" is in section 133 of the Income-tax Act, 2025. An organisation needs an approval under section 354, which is valid for a fixed number of tax years: three for a provisional approval, five for a regular one. Its conditions include filing a statement of donations and giving each donor a certificate.
That certificate is Form No. 114. It is generated once the organisation has filed its statement in Form No. 113, which the Department's FAQ says must be filed before 31 May following the tax year. So there are two documents: your receipt on the day, and Form No. 114 after the year ends. Keeping the same names, PANs and amounts on both avoids mismatches.
Two rules to tell donors up front:
- Cash donations above ₹2,000 don't qualify for the deduction (section 133(5)). The tool warns you when a cash donation crosses that amount.
- Only donations of money count (section 133(4)). Gifts of food, clothes or equipment can be acknowledged with a receipt, but not for this deduction.
The tool formats the receipt; it can't check whether your approval is valid or whether a donor can claim anything. Show the approval details only if your organisation holds a valid approval, and ask your chartered accountant if you are unsure.
A routine that works for small organisations
- Print a blank, numbered receipt book (choose "Blank numbered receipt book", with counterfoils) for the donation counter.
- For online and cheque donations, make a filled receipt here and send the PNG or PDF to the donor.
- Keep a register of receipt numbers with the donor's PAN, amount and mode. At the year end, it becomes the data for Form No. 113.
Nothing you type is uploaded; donor details stay in your browser.
Other receipt formats
Need more options? Open the full Receipt Maker: Money, Cash & Donation Receipt.
Frequently asked questions
Is 80G still there after the new Income-tax Act?
The Income-tax Act, 2025 replaced the 1961 Act from 1 April 2026. The deduction for donations is now in section 133 of the new Act, and approval of charitable organisations for it is under section 354. People still call it '80G', which is why the receipt can mention both.
What is a URN on a donation receipt?
The Unique Registration Number given to the organisation with its approval. Form No. 114, the donor's certificate of donation, shows the URN and its date of issue, so copy it exactly from your approval order.
Is the trust's receipt enough for the donor to claim the deduction?
Not by itself. Under section 133(6) the claim is allowed on the basis of the details the organisation reports. The organisation files Form No. 113 (the FAQ says before 31 May after the tax year), and the donor's certificate in Form No. 114 is generated from it.
Do I need the donor's PAN?
Form No. 114, the donor's certificate, identifies the donor by PAN, or if there is none, by passport number, voter ID (EPIC) or a foreign tax ID, and the organisation reports donor details in Form No. 113. Collecting the ID on the receipt saves you chasing donors at filing time.
Can a temple or NGO without approval use this format?
Yes, as a plain donation receipt: leave 'Show income-tax approval details' off. The receipt then simply acknowledges the donation and makes no tax claim.